About Qargo

Qargo is a fast-growing tech scale-up with offices in London and Ghent. We’re on a mission to revolutionize the transportation industry by making it more efficient, profitable, and sustainable. Our Transport Management System (TMS) is designed to be the most user-friendly and intuitive on the market, automating administrative tasks and optimizing planning for our customers.

To support our growth and keep daily life at Qargo running seamlessly, we’re looking for a proactive and hands-on Office & Management Assistant. You’ll be the person who keeps the heart of our Ghent office beating, handling the practical side of things, while creating a space where the team feels supported and at home.

What you’ll be doing

✅ Overseeing daily office operations: making sure supplies are stocked, groceries are ordered, the post is handled, and everything is in its place

✅ Acting as the point of contact for vendors and third parties (cleaning company, building management, maintenance providers, etc.)

✅ Managing Qargo-branded materials like swag, business cards, printed assets, and other merchandise

✅ Managing all travel and logistics for the entire company—including fairs, customer visits, and internal team events

✅ Helping organise team events, bringing people together and making sure everything runs smoothly

✅ Providing practical and administrative support to the management team, like scheduling meetings, managing calendars, and stepping in as a personal assistant when needed

✅ Coordinating onboarding logistics, so every new joiner feels welcome and prepared from day one

✅ Taking initiative to maintain a tidy, pleasant, and welcoming office atmosphere - right down to the little details

What we’re looking for

✅ Someone highly organized and structured, who thrives on keeping things in order and running efficiently

✅ A practical doer who takes initiative and handles tasks without needing to be asked

✅ A keen eye for detail, whether it’s thoughtful finishing touches on a team event or well-prepared welcome packs for new joiners

✅ Strong coordination and communication skills, with a professional and approachable attitude

✅ Someone who enjoys being of service, supporting others, and creating a smooth and enjoyable work experience for the whole team

✅ Discreet and trustworthy, able to handle sensitive information with professionalism and care

✅ Around 2 years of experience in a similar administrative, office, or operations support role

✅ Fluent in both English and Dutch

What we offer

✅ A competitive salary and benefits package

✅ A role with real ownership and the chance to make a visible difference every day

✅ Room to grow professionally within a supportive and ambitious team

✅ A beautiful, modern, and green office in Ghent where you’ll truly feel part of something exciting

If you love making things run smoothly, creating a welcoming environment, and being the go-to person who keeps the office humming—then we’d love to hear from you!

💡 We’d love to get to know you beyond your CV - so part of the application includes a short 2-3 minute video presentation. It’s a great way for you to introduce yourself and share what excites you about this role!